About SharePoint Library

As the name suggests, the SharePoint document library is a container or a special kind of list where your documents or files are stored. Within this library, there is the ability to create, organize and manage different types of documents, as well as the ability to collaborate with team members.

To put it more precisely, the SharePoint library is a place to store, organize, share, and manage digital information. It is a central repository location for all your documents and files, which allows you to work collaboratively with others. You may also use the SharePoint library to track your documents' versions and see who has had access to them.

How do I create a SharePoint Library?

Creating a SharePoint Library doesn't have to be tricky-- it's quite manageable for most users (even my non- "techie" friends!). I remember I was doing marketing consulting for a global IT firm, and they strictly used Microsoft. My creative "Apple" users were beside themselves at first.

But fear not my Apple friends; all you have to do is head over to the SharePoint page, click the 'Library' tab, and then hit 'Create.' From there, you just need to provide a snappy name and description for your library; once that's done, voila - you're ready to start learning more.

How does SharePoint Library work?

Okay, so learning how it worked was a little more challenging for my creative friends, but it turns out that it was fairly straightforward and convenient, according to them.

By connecting with your colleagues, you can use it to create digital libraries that store an organized list of documents. Then, it's easy to add those documents to your library and then create the folders and sub-folders to keep them neat and tidy.

With the version control feature, you can also ensure you're not losing any of your changes - making it an excellent tool for collaborative work. In just a few easy steps, Sharepoint Library lets you share information quickly and securely. And if you ever need to look back on how a document has evolved over time, you also get version control so that each version of the document is tracked and easy to access from one place! That IT company I worked with worked in SharePoint on a global scale at all hours of the day, so this feature was vital for them.

SharePoint Library is an invaluable tool for any organization. It makes it a breeze to store and organize shared documents, allowing access to them anywhere at any time, especially if you're a global firm like my old business associates. To use SharePoint Library, you must create your digital library by adding documents directly or linking files that are stored elsewhere, like through Office 365.

What are the benefits of using SharePoint Library?

There are many benefits to using SharePoint Library:

  • Access from Anywhere

SharePoint libraries can be accessed from anywhere in the world, as long as you have an internet connection. This makes it easy to collaborate with team members located in different parts of the world.

  • Version Control

SharePoint libraries provide version control, which means you can track and manage document changes over time. This is beneficial for teams who need to keep track of document changes, such as when multiple people are working on the same document.

  • Check-In/Check-Out

SharePoint libraries also offer check-in/check-out capabilities, which help to ensure that only one person can make changes to a document at a time. This prevents team members from accidentally overwriting each other's work. It's a game-changer, for sure!

  • Easy to Use

SharePoint libraries are easy to use, even for those unfamiliar with SharePoint. The user interface is similar to that of Microsoft Word, so most users will be able to figure out how to use the basic features without any training.

  • Customizable

SharePoint libraries are highly customizable, so you can tailor them to meet the specific needs of your team. For example, you can create custom views, add metadata fields, and set permissions to control who can access and make changes to documents.

  • Integration with Microsoft 365

SharePoint libraries integrate seamlessly with Microsoft 365, so you can easily open and edit documents using Microsoft Word, Excel, or PowerPoint. This makes it easy to collaborate on documents with team members using different software programs.

  • Scalable

SharePoint libraries are scalable, so they can grow as your team grows. You can add additional users and storage space as needed without having to worry about performance issues.

  • Secure

SharePoint libraries are secure, so you can rest assured that your documents are safe from unauthorized access. You can also set permissions to control who can access and make changes to documents

How do I share my Sharepoint Library with others?

Sharing your Sharepoint Library with others is a piece of cake! All it takes is a few simple steps to ensure that the right people get access. Just head to the Library tab, click "Share," enter in the email addresses of those you want to share it with, and press "Share" again.

How to find documents in a SharePoint library?

If you have a lot of documents in your SharePoint library, finding the one you're looking for can be difficult. Luckily, there are several ways to search for documents in a SharePoint library. For example, you can use the search box at the top of the page, or you can use filters to narrow down the results. You can also sort the documents by name, date, or file type.

How to check out and check in documents in a SharePoint library?

Checking out and checking in documents is a way of managing versions in a SharePoint library. When you check out a document, nobody else can edit it until you check it back in again. This ensures that there is only one version of the document at any given time. To check out a document, click on the "Check Out" button next to it. Then, to check it back in again, click on the "Check In" button.

What is SharePoint library

In conclusion, even if you are like my creative friends and are used to Apple products, SharePoint libraries are a great way to store and share documents with your fellow Microsoft team members. With their secure, easy-to-use, and customizable features, SharePoint libraries can help your team perform more efficiently.